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Academic systems implementation

Sepal Campus is our own academic operations platform for community and technical colleges. We implement it area by area, timed to the academic calendar: scheduling when the next term opens for building, curriculum at the start of a curriculum cycle, the catalog with the next edition. Data comes over from Ad Astra, Modern Campus or CourseLeaf in trial loads, and each load is reconciled against the source before anyone signs off.

What we build

What you get

  • Terms, meeting patterns, credit-hour and workload rules, roles and approval routes configured from your state's preset
  • Rooms, courses, programs, catalog pages, faculty credentials and enrollment history migrated in staged, validated loads
  • Ellucian Colleague connected over Ethos: sections published on publish, rooms and enrollment flowing back within minutes
  • Canvas course shells, Microsoft 365 room calendars, Entra ID or Okta sign-in and Power BI connected
  • A past term rebuilt in staging so conflicts and utilization match what you published
  • Role-based training for chairs, faculty, the registrar and the curriculum office in the Sepal Campus Academy

Tools we often use

  • Sepal Campus
  • Ellucian Colleague
  • Ethos
  • Ad Astra
  • Modern Campus
  • CourseLeaf
  • Canvas
  • Microsoft 365
  • Power BI

Approach

How we do it

  1. Configure

    The registrar, curriculum office and IT set terms, rules, roles and approvals with us in a working copy.

  2. Migrate and reconcile

    Repeated trial loads until rooms, courses, programs and sections tie out with the reconciliation report.

  3. Go live by area

    Each area cuts over at its natural boundary, with Colleague running in parallel for the first published term.

  4. Train and tune

    Each role trained just before it needs to be, then reports, dashboards and rules tuned through the first full cycle.

Where it applies

Industries and related services

Our product

Sepal Campus

Our academic operations platform for community and technical colleges. Scheduling, rooms and events, curriculum and catalog, faculty workload and enrollment forecasting share one record of every course, section and room, kept in step with Ellucian Colleague.

Visit Sepal Campus Try the sample college
  • Department schedule building with 23 live conflict checks, a room optimizer and what-if scenarios
  • Curriculum proposals with a side-by-side comparison and impact on programs, prerequisites and the schedule
  • A catalog built from approved curriculum, with a consistency check, versions and a public catalog and class schedule
  • Faculty workload, release time, overload pay, part-time hour caps and credential checks against SACSCOC 6.2.a
  • Enrollment forecasts that turn into schedule scenarios, plus outcomes, program review and accreditation evidence
  • Colleague (Ethos), Canvas, Microsoft 365 room calendars and Power BI connectors, single sign-on and WCAG 2.1 AA

Considering academic systems implementation?

Tell us where you are today and where you want to be. We will reply within one business day with honest next steps.

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